How to Write Professional Tree Service Quotes That Win Jobs

A professional quote is often the difference between winning a job and losing it to a competitor. Homeowners and property managers receive multiple quotes — yours needs to stand out as clear, trustworthy, and professional.

What to Include in a Tree Service Quote

Every tree service quote should include:

• Your company name, address, phone, and email
• Client's name and service address
• Itemized list of services — each tree, service type (removal, pruning, stump grinding), and price
• Subtotal, taxes (TPS/TVQ), and total
• Quote validity date — typically 30 days
• Terms and conditions — payment terms, what's included/excluded
• Your signature or stamp

Pricing Your Tree Service Work

Pricing tree work correctly is tricky. Undercharge and you lose money; overcharge and you lose the job. Consider these factors:

• Tree size and species
• Difficulty (proximity to structures, power lines)
• Equipment required (crane vs. climber)
• Debris disposal (chip and haul vs. leave on site)
• Drive time and fuel costs
• Local market rates

Track your actual job costs — labor hours, fuel, disposal fees — so you can price accurately and see your profit margin on each job.

Bilingual Quotes for Quebec Clients

In Quebec, many clients expect documents in French. A bilingual quote — French first, English below — signals professionalism and respect for your client's language preference. Quote software like ArbreCRM generates bilingual PDF quotes automatically, so you don't have to maintain two templates.

Send Quotes Fast — Before a Competitor Does

Speed matters. Studies show that responding to a lead within 5 minutes increases conversion by 10x. After your site visit, the client is expecting your quote — send it the same day, ideally within hours.

With quote software, you can build and send a professional PDF quote in under 2 minutes directly from your phone. No going back to the office, no printing, no PDFs attached to hand-typed emails.

Follow Up on Sent Quotes

Most jobs are won on the second or third contact. If you sent a quote and haven't heard back in 3–4 days, send a brief follow-up. Many CRMs can send reminder emails automatically so you never forget.

Use Quote Software to Save Time

Manual quoting with Word templates or paper forms is slow and error-prone. Tree service quote software like ArbreCRM lets you:

• Build quotes on your phone right after the site visit
• Auto-calculate TPS/TVQ taxes
• Send professional PDF quotes by email in one click
• Track quote status (Draft, Sent, Approved, Declined)
• Convert approved quotes into jobs automatically

Try ArbreCRM free for 14 days — no credit card required.